We are seeking a front desk receptionist with fluency in English and Spanish to join our client's team!
Duties:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Qualifications:
- Previous experience as a receptionist
- Proficient in computer literacy, including knowledge of Microsoft Office Suite
- Excellent organizational skills with the ability to multitask and prioritize tasks
- Attention to detail and accuracy in maintaining records and files
- Professional demeanor and appearance at all times
